- Never give the invoice back to the deliveryman after the merchandise is checked and the invoice signed
- Make sure that person checking and signing the invoice and the person paying for the delivery are in contact -- it should actually be the same person.
- In larger stores, if there are enough staff so that there is a separate receiver position, the receiver should keep a record of what the payment should be, and the payment amount should be confirmed with the employee making the payment.
- Pay in checks rather than cash. If you pay cash, this gives a motive for a deliveryman to alter invoices, or do something else to end up with money he can keep for himself.
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There are cases of receivers who colluded with deliverymen to defraud or steal from a store. Usually the receiver gets a share of the stolen amount. To safeguard against this, if possible, make sure the same person doesn't always deal with a particular deliveryman. Also, conduct random spot checks of receivers by checking the delivered merchandise against the invoice right after the delivery has been made.
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